Dhaka · 
Thimphu · 
Vancouver · Since 2012
+880 1896 005950info@flexinfosys.comWhatsAppSign In
Spa, salon and gym management software
FLEX Spa & Gym combines spa & salon and health club & gym management in one cloud product. Book treatments on an appointment chart, manage memberships and renewals, and bill services with their own cashier shift, stock and reports. Add inventory, accounts, HR & payroll or a sales CRM when you need them.
- Access
- Web browser + Android & iOS apps
- Included modules
- Spa & Salon + Health Club & Gym
- Optional add-on
- Store & Inventory + Accounts + HR & Payroll + Sales CRM
- Technology
- Cloud · .NET 9 · Angular · Flutter
- Support
- 24/7 from Dhaka & Thimphu
Spa and gym management software, module by module
Spa & salon appointments
Set up treatment rooms and the treatment and product menu by group and category. Book appointments with the guest, therapist, treatment room, time and priority, and see every booking on the appointment chart by day, week or month, so rooms and therapists are never double-booked.
- Appointments and appointment chart
- Treatment room setup
- Treatment and product menu by group and category
- Therapist assigned to each booking
- Walk-in guests and booking sources
- Therapist report for treatments given
Why it matters: Treatment rooms and therapists are booked without clashes, and every treatment is billed.
Spa billing, stock & reports
Bill treatments and products at the counter with service charge and VAT, receive payments, and close each cashier shift and the day with a settlement. The spa keeps its own stock of oils, products and supplies, and the spa dashboard and report suite show treatments and takings.
- Make bills and receive payments
- Service charge and VAT on the bill
- Shift opening/closing and day closing
- Spa stock requisition, receive, consumption and returns
- Spa dashboard
- Spa report suite
Why it matters: Every treatment is billed and every product used is accounted for.
Health club & gym memberships
Keep membership plans and member records in one place, register new members at the counter, and work from the list of members due to renew so none lapse unnoticed. Set up the club rooms and facilities, such as the gym, pool, sauna and steam bath.
- Membership plans
- Member records
- Register new members at the counter
- Members due to renew list
- Room and facility setup
- Memberships on the mobile app (Android & iOS)
Why it matters: Membership income is tracked and renewed on time, as a revenue line in its own right.
Club billing & reports
Bill day passes and services at the club counter, for example gym, sauna, swimming pool and steam bath on one invoice with service charge and VAT, and receive payment. The club runs its own cashier shift, stock and reports.
- Make bills and receive payments
- Several services on one invoice
- Service charge and VAT
- Shift opening/closing and day closing
- Club stock requisition, receive and consumption
- Health club dashboard and reports suite
Why it matters: Club income is billed and closed every day, separately from the spa and the rest of the business.
Store & Inventory
Add Store & Inventory to buy oils, products and club supplies centrally, issue them to the spa and club against requisitions, and close stock every month for the main store and sub stores.
- Item groups, categories, units and item information
- Suppliers and supplier groups with supplier ledgers
- Purchase items, purchase returns and supplier payments
- Department requisitions and item issue
- Consumption and damage item recording
- Sub store receive, consumption and returns
- Monthly stock closing for main and sub stores
- Advance item analysis view
- Stock, itemised and statistics reports
Why it matters: You always know what is in stock, who took it and what it cost.
Accounts
Add Accounts to keep spa and membership income on the same books: chart of accounts, vouchers, cost centers, trial balance, profit & loss and balance sheet, with bank reconciliation and closing.
- Chart of accounts, groups, ledgers and voucher types
- Cost categories and cost centers
- Voucher entry and opening entries
- Day book, account book and account statements
- Trial balance, profit & loss and balance sheet
- Cash/funds flow, receipts & payments and ratio analysis
- Bank reconciliation and budget planning
- Depreciation setup and run
- Month closing and financial year closing
Why it matters: Spa and club income reach the books without a second round of entry.
HR & Payroll
Add HR & Payroll for therapists, trainers and front-desk staff: shifts, attendance and leave, the monthly salary with allowances and deductions, and service charge distribution.
- Employee records, transfers and departmental structure
- Shifts, holiday calendar and leave types
- Daily attendance and attendance sheet
- Leave requests, approvals and leave balances
- Salary setup, increments and monthly salary
- Service charge distribution to staff
- Offer, appointment, confirmation and promotion letters
- Appraisal, disciplinary, termination and exit clearance letters
- HR dashboard for the personnel team
Why it matters: Attendance, leave and payroll come from one employee record, so salaries are calculated on accurate data.
Sales CRM
Add the Sales CRM to turn enquiries into members and regular guests: leads, follow-ups, tasks, and email and WhatsApp messages with templates.
- Leads, contacts and deals
- Fresh and repeat follow-ups
- Tasks with labels and statuses
- Email messages and templates
- WhatsApp messages and templates
- CRM dashboard
Why it matters: Every enquiry has an owner and a next step, so fewer leads go cold.
Spa and gym management software in Bangladesh and Bhutan
FLEX Spa & Gym is spa management and gym management software built and supported by FLEX InfoTech Limited, a software company working with hotels, resorts and wellness businesses since 2012, with offices in Dhaka and Thimphu. It is the same spa and health club system that runs inside FLEX hotel software, sold on its own for spas, salons and gyms.
Instead of an appointment book, a membership register and a separate till, FLEX Spa & Gym keeps spa appointments, treatment rooms, therapists, salon services, gym memberships and renewals, billing with service charge and VAT, spa and club stock, and reports in one system. Owners and managers can check them from the mobile app (Android & iOS).
Built for
- Day spas, salons and wellness centres
- Gyms and health clubs that sell memberships
- Hotels and resorts that run a spa or health club as its own revenue centre
- Owners who want appointments, members and takings on the mobile app (Android & iOS)
Start small, add modules later
Add other FLEX products on the same data whenever you are ready, or move up to FLEX Connect, our full hotel management system.
FLEX Spa & Gym questions, answered
See FLEX Spa & Gym with your own data
Book a free demo and we’ll show you spa, salon & gym management working on your own workflow.
