Dhaka · 
Thimphu · 
Vancouver · Since 2012
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Banquet and event management software for halls, weddings and conferences
FLEX Events is cloud banquet and event management software, sold on its own. Set up halls and menus, send quotations, book events on a calendar, print function sheets for the kitchen and service teams, and bill every event in one place. Add kitchen, store, accounts or sales CRM when you need them.
- Access
- Web browser + Android & iOS apps
- Included modules
- Banquet & Events
- Optional add-on
- Food Production + Store & Inventory + Accounts + Sales CRM
- Technology
- Cloud · .NET 9 · Angular · Flutter
- Support
- 24/7 from Dhaka & Thimphu
Banquet management software, module by module
Halls, menus & quotations
Set up each hall and its banquet item menus once. Prepare event quotations, keep a quotation register and turn an accepted quotation into a booked event. Every booking shows its hall, date, guest count and status, from booked and confirmed to checked in, checked out or cancelled, in the browser or on the mobile app (Android & iOS).
- Hall setup and banquet item menus
- Event quotations and quotation register
- Turn an accepted quotation into a booking
- Booked, confirmed, checked in/out and cancelled
- Search events by reference, name, company or hall
- Book an event from the mobile app
Why it matters: Sales quotes from the same halls and menus the kitchen and accounts use, so prices and bookings never drift apart.
Events calendar & bookings
The events calendar shows which hall is taken on which day, by day, week or month, with the number of events and guests for the period. Filter by hall, and drag a booking to a new date when plans change; checked-in and cancelled events stay where they are.
- Events calendar by day, week or month
- Filter the calendar by hall
- Drag a booking to move it
- Events and guest count for the period
- Colour by booking status
- Book events from the calendar
Why it matters: No double-booked halls, and everyone sees the same calendar.
Function sheets, billing & reports
Each event carries its special requirements, room layout and notice-board instructions, and prints as a function sheet (BEO) for the kitchen and service teams. Event bills and payments are recorded at the counter, cashier shifts and the day are closed, and banquet stock is requisitioned, received and consumed.
- Function sheets (BEO) and event documents
- Special requirements, layout and notice board
- Event bills and receive payments
- Business center view of bills and dues
- Shift opening/closing and day closing
- Banquet stock requisition, receive and consumption
- Events summary and event diary
- Hall usage reports
Why it matters: Sales, kitchen and accounts work from the same booking, so nothing about an event is lost between departments.
Food Production
Add Food Production so the kitchen works from the same banquet quotations, table bookings and events calendar. Chefs raise requisitions to the main store, receive goods, record consumption, returns and damage, and close kitchen stock each month. Food Production runs in the web browser.
- Banquet quotations shared with the kitchen
- Events and booking calendars
- Kitchen requisitions to the main store
- Item receive, consumption and returns
- Damage item recording
- Monthly kitchen stock closing
Why it matters: Kitchen stock movements are recorded in the same system as purchasing and sales, giving a clear view of what the kitchen uses.
Store & Inventory
Add Store & Inventory to buy and hold banquet supplies centrally, issue them against requisitions, record consumption and damage, and close stock every month for the main store and sub stores.
- Item groups, categories, units and item information
- Suppliers and supplier groups with supplier ledgers
- Purchase items, purchase returns and supplier payments
- Department requisitions and item issue
- Consumption and damage item recording
- Sub store receive, consumption and returns
- Monthly stock closing for main and sub stores
- Advance item analysis view
- Stock, itemised and statistics reports
Why it matters: You always know what is in stock, who took it and what it cost.
Accounts
Add Accounts to keep the books on the same data as your event bills and payments: chart of accounts, vouchers, cost centers, trial balance, profit & loss and balance sheet, with bank reconciliation and closing.
- Chart of accounts, groups, ledgers and voucher types
- Cost categories and cost centers
- Voucher entry and opening entries
- Day book, account book and account statements
- Trial balance, profit & loss and balance sheet
- Cash/funds flow, receipts & payments and ratio analysis
- Bank reconciliation and budget planning
- Depreciation setup and run
- Month closing and financial year closing
Why it matters: Event income and costs reach the books without a second round of entry.
Sales CRM
Add the Sales CRM to work event enquiries like a pipeline: leads, contacts, accounts and deals, fresh and repeat follow-ups, tasks, and email and WhatsApp messages, with the events and booking calendars in view.
- Leads, contacts, accounts and deals
- Fresh and repeat follow-ups
- My Today view of due work
- Tasks with labels and statuses
- Email and WhatsApp messages and templates
- Events calendar and CRM dashboard
Why it matters: Every enquiry has an owner and a next step, so fewer leads go cold.
Banquet and event management software in Bangladesh and Bhutan
FLEX Events is built and supported by FLEX InfoTech Limited, a software company working with hotels, resorts and venues since 2012, with offices in Dhaka and Thimphu. It is the same banquet system that runs inside FLEX hotel software, sold on its own for convention halls, banquet halls and any venue that hosts weddings, meetings and conferences.
Instead of a diary, spreadsheets and paper function sheets, FLEX Events keeps hall bookings, event quotations, the banquet calendar, function sheets (BEO), event billing and hall usage reports in one banquet hall management system. Sales staff can book events and check bills from the mobile app (Android & iOS).
Built for
- Convention halls, banquet halls and community centres
- Hotels and resorts that host weddings, meetings and conferences
- Restaurants with party and function halls
- Event sales teams that need one calendar showing which hall is booked
Start small, add modules later
Add other FLEX products on the same data whenever you are ready, or move up to FLEX Connect, our full hotel management system.
FLEX Events questions, answered
See FLEX Events with your own data
Book a free demo and we’ll show you banquet & event management working on your own workflow.
